We found 283 results that contain "virtual events"

Conducting a hybrid or virtual event isn’t solely dependent upon the use of external tools or third-party resources. Michigan State currently has several internal assets that can be used to support efforts.

D2L: You can use D2L to provide content and resources associated with your You can even provide your content in course-oriented form.
SharePoint: SharePoint is a web-based, collaborative platform that can be used to create an intranet or team sites. It can also be used to store and share You can access SharePoint at spartan365.msu.edu.
Microsoft Teams: This resource provides a means of sharing content and conducting continuous chats and engagement with attendees, participants, and team You can access Teams at spartan365. msu.edu.
Stream: Microsoft Stream is a secure video service so you can manage who views your video content and determine how widely to share within your It can be used in conjunction with Teams and SharePoint.

To help ensure inclusion of hybrid and virtual content, consider these resources from the MSU Web Accessibility page:

Captioning Resources
Spartan Ally Accessibility Tool
Classes & Workshops
Basic Accessibility Checklist
Evaluation and Validation
Web Accessibility Policy Liaisons
Contact Information
Faculty Accessibility Questions about Digital Content

For additional accessibility support, policy questions should be directed to the Digital Experience (DigitalX) team at webaccess@msu.edu.
Technical questions should be handled by your college or department’s Web Accessibility Policy Liaisons. IT staff have community support through the MSU WebDev CAFE (join the WEBDEVCAFE listserv).

Advances in technology have provided the ability to present immersive opportunities to engage with people virtually. In order to delight attendees and provide broad experiences, it is recommended that teams evaluate resources and select the option that best meets the associated needs.
Based upon a thorough evaluation of several virtual solutions, the following solutions were deemed to be best-in-class and best suited to provide enriching levels of engagement, productivity, networking, and fun:

Easy Virtual Fair (EVF)*
Bizzabo
Brazen
Aventri

Consider these factors and categories as you review the options:

Login strategies across resources
Accessibility
Hybrid capability
Price + prospective return on investment (i.e., cost-effectiveness)
Optimal navigation
Ease of customization and configuration (e.g., content management)
Licensing flexibility (e.g., ease of leveraging across internal teams)
Versatility
Session delivery (e.g., embedded or via Zoom)
Ability to integrate with current MSU resources and tools
Presentation of event data/metrics
Eye candy practicality

As you consider a solution, it would be prudent to check with Purchasing to confirm if a license already exists in our system and whether or not it’s available to be leveraged. It’s also good to confirm with IT what can and can’t be supported.
*Currently approved and supported by MSU IT.

Part of successful event execution includes promotion — the practice of using different marketing strategies and channels provide information to the public and the target audience about the event. Examples of venues where you can promote the event include the following:

Event Website: A site can be used to present an overview, agenda, and highlights.
Introductory Videos: Create videos for YouTube, Vimeo, websites, and other campus properties.
Social Media Engagement: Share info on Twitter, Instagram, TikTok, and the Create an event hashtag as well.
On-Campus: Posters, flyers, and handouts remain valuable in the promotional Use them when possible.
Email: Utilize existing mailing SalesForce, other CRM-related tools and entities to spread the word about your event.
Advertising: Consider securing ads via local establishments, periodicals, and other print and digital You can never be sure about the prospective impact until you engage.
Across MSU Websites: Consider placement of promotional ads and content across the MSU digital landscape (e.g., msu.edu,

iteach.msu.edu). This effort can also include cross-promotional efforts as afforded.

Events Directories: When possible, add your event to directories for broader
Podcast Engagement: Engage with podcast hosts to share

Before finalizing decisions about how and where to promote your event, we recommend taking time to identify the associated goals, all existing channels, leveraging previously existing content, and connecting with the additional resources and personnel needed to produce any related assets.
NOTE: Make sure to highlight the WIIFM factors during promotion.

The main part of the event is its interactive elements. Each of these elements serve as a part of an event’s structure, along with the associated content and functionality. The following list provides elements to consider for your event:

Registration: Every formal event requires a registration Making sure to deliberate through each part of the process and accounting for every requirement and attendee need will help streamline the effort and make it enjoyable and clear. You can also consider using EventBrite. Speak with Purchasing for more details.
Agenda: Presenting a clear agenda will help set expectations for It will also help them to ascribe value to the experiences being offered and plan for what best suits their mental models.
E-Commerce Management: If transactions are a part of your event, you’ll want to make sure and provide trustworthy and easy-to-use

e-commerce solutions. You’ll need to account for payments, refunds, associated policies, and confirmations for each type of transaction.

Keynote Speakers: Identify and secure dates and times with prospective speakers as early as Make sure to highlight these people in your promotional efforts.
Live Sessions: This frequent aspect of virtual events requires planning from a scheduling and a technological perspective. Make sure everything is aligned properly.
Recordings: Inclusion of on-demand, recorded content adds value to any virtual/hybrid event.
Archives: It’s not a must-have, but providing access to content after the event ends can help foster goodwill for the brand experience associated with the event, driving engagement and perceived value for future

To help drive value, as the structure is devised, it is recommended that the aforementioned WIIFM factors remain a focal throughout the process.

This article is extracted from https://tech.msu.edu/technology/virtual-desktop/. Please refer to that page for further guidance.
The MSU Virtual Desktop service gives authorized students, faculty, and staff access to licensed university software and applications through an online portal at vdi.msu.edu. The service supports all devices including Windows, Mac, Linux, iOS, and Android. To request VDI services, fill out the request form.
Virtual Desktop Infrastructure (VDI) technology delivers a desktop image (icons, folders, toolbars, software, etc.) to an authenticated user remotely over a network. This approach allows people to interact with their desktop as if the applications and data were stored locally on their device.
Benefits & use cases
The MSU Virtual Desktop service can provide instructors and students with access to virtual labs on their own devices without needing to maintain software or applications themselves.
Once MSU Virtual Desktop is set up for an instructor to use with a course, then students would log into vdi.msu.edu with their NetID and password to access course-related software and applications.
This service can be beneficial for online courses or courses that require specialized and often expensive software programs. It also enables students to do coursework from anywhere without needing to go to a campus computer lab or purchase an individual software license.
Classes such as STATA can benefit from using the MSU Virtual Desktop service because it provides the ability for students to access the software in class and work on the data together.
Flexible configuration
Setup and access to MSU Virtual Desktop for colleges, departments, and specific courses is supported, hosted, and maintained by MSU IT. This creates a fully customizable service based on specific needs. Files can be stored on personal devices or in a shared drive/directory based on an instructor’s preference.
In addition, virtual access to software and applications allows colleges and departments to take advantage of existing enterprise licenses or reduce the cost and number of concurrent licenses needed.
Software and applications are provisioned on-demand through MSU Virtual Desktop so are easily changed as needed. The service also allows MSU IT to perform updates and patches to the software and applications without any disruption.
Free Software

Adobe Acrobat
Filezilla
Spyder
Python
VSCode
Notepad ++
KeePass
RVTools
7ZIP
Sublime Text
Browsers (Chrome, Firefox, Edge, etc.)

University Licensed Software

Mathematica
ArcGIS
IBM ILOG
MatLab
Minitab
Office 365
Nlogit
SAP
SAS
SPSS
Stata
Arena
AutoDesk
R
R Studio
PyCharm
Stella
Vectorworks

*Other University licensed software may be available as well.
Please note, this list is comprised of example options that can be provided at no additional cost. VDI can support most software products, whether university licensed, free or purchased products. Please contact us for more details.
Request a new desktop at ithelp.msu.edu.
 

Once you have a clear purpose and vision and have a proper understanding of your attendees and participants, along with their mental models, it’s time to determine which type of event will best serve your initiative. This is a major part of the event planning process.
The three options include the following:

In-person: This type of event is attended in-person and that takes place in a physical A pure in-person event offers zero digital resources, content, or experiences. For this type of event, a person must be physically present in order to partake and/or participate.
Virtual: Per HootSuite, “A virtual event is any organized meet-up that takes place online rather than in a physical location.” This option, whose growth was spurred by needs during the pandemic, is said to be here to stay — to the extent that participation and adoption is expected to increase 10-fold by 2030 (Source: PRNewswire).
Hybrid: According to com, hybrid events “combine both in- person and virtual experiences.” In other words, a hybrid event includes sessions people will attend physically, while having the option to partake of virtual events and content as they choose. For some, the ability to pick and choose from a plethora of content and experiences is the best of both worlds.

The following factors can help you decide which type of event to hold:

Physical locations of attendees/participants
Need for and ability to provide remote access
Attendance constraints
Presenting live recorded/on-demand vs. both types of content

Please note that in-person events require securing a venue to hold or conduct said event, while shifting to a virtual or hybrid format will require having access to and securing one or more platforms via which to house the event.

Are you interested in creating an event or program to build community for your students population? There are a variety of ways to actively connect with your students and foster a sense of community. In this article, explore programming ideas and additional tools that can assist. Event and program ideas:

Information sessions on important curriculum information
Career/alumni panels
"Creating Your Next Semester Schedule" workshop
Webinar on locating co-curricular opportunities
Study skills workshop
Navigating test anxiety discussion with representative from CAPS
Group advising for first year students
Graduate/professional school preparation seminars
Registered Student Organization fair that relate to a specific topic
Study spaces during mid-terms and finals week
Semester kick-off and end-of-year celebration

There are free resources available to MSU staff and faculty to support your events and programs. These include:

MSU Brand Studio provides a variety of tools and downloads that adheres to MSU branding guidelines. This includes color palettes, typography, logos, signatures and office toolkits, flyers, manuals, facts sheets, and more. 


25LivePro is MSU's room reservation system. If hosting an event on-campus, check 25Live for open classrooms.

A job aid for using 25LivePro is available here(this link downloads a file).




Zoom is an excellent tool to host virtual meetings and webinars. You can also record and share sessions in Zoom for anyone that was not able to attend the live session. 


Kaltura MediaSpace is MSU's media hub designed to store and share media collections. For video recordings that you wish to share, upload to Kaltura MediaSpace to create a shareable link or embed code, and add closed captioning. A video tutorial for using Kaltura MediaSpace is available here.


Canva is a versatile design tool that offers many free templates for flyers, infographics, worksheets, and so much more. 


Camtasia provides faculty with the ability to create, edit, and upload their screen recordings or presentations. This helps students navigate their online courses, provide assignment feedback, and more. This program is offered free through MSU IT Services. 


TechSmith SnagIt allows faculty, staff and students to create beautiful documentation, images, screen captures, diagrams, and other media that can be used along with D2L. This is also free through MSU IT Services. 

The virtual background feature allows you to display an image or video as your background during a Zoom Meeting. This feature works best with a green screen and uniform lighting, to allow Zoom to detect the difference between you and your background. You can also upload your own images or videos as a virtual background. There are no size restrictions when adding your own virtual backgrounds, but we recommend cropping the image to match the aspect ratio of your camera before uploading it.
 

 
For additional instructions visit: https://support.zoom.us/hc/en-us/articles/210707503-Virtual-Background